In this post, I will guide to you how to replace words in word 2016? Believe me, we can change the word very fast by find and replace function. Are you an office worker? Do you own a photocopy store? Or you always have to sit in front of your desktop to draft dozen of document or report? And sometimes you will get sick of editing or fixing some problems or mistakes again and again.
Typing and processing text files sometimes slow down your workflow because of too much text. And abbreviations, symbols are not allowed, so what to do? You cannot sit and correct each word or phrase, that will take a lot of your time and effort.
I believe this is an issue that a lot of you are interested in when first contacting MS Word. So today, let’s find out about a little tip to help you replace words or phrases in Word simply. This is the guide for 2016 version, on 2010,2013,2019 version you can do the same.
How to replace words in word 2016?
Step 1: Open your file, go to Home, select Replace. Or another way is select the words or the phrases that need to be replaced, then Ctrl + H to open the dialog box.
Step 2: After the Find and Replace dialog box appears, in tab Replace, enter the word you want to replace in the Find what box. Then in the box Replace with below, type in the word to replace.
In this example I will replace the text (date) with a specific date.
Once done, press Replace All to save the change.
Step 3: All the words have been replaced. A new box will appear to ask if you want to search the document again, select Yes to begin searching from the start or No to exit the window to proceed.
Note: In case you have a long document and it’s hard to find the exact position of the word or phrase. Just simply go to Home, then Replace ( or Ctrl + H) to open the dialog box. Type the word you want to change in the Find What cell and the word for substitution in Replace with. Click Find next so Word can proceed to find all such words in the document, then Replace or Replace All.
If you want to Replace specify lower case or upper case, select More then check at the box Match case.
So I have just shared with you how to quickly replace text of a documents. This command is really useful in many cases when you manipulate Word, not only does it help you to replace words or phrases quickly, but it also saves you a lot of time when editing text. And especially does not cause stress in the work process as well as unnecessary errors.
Hope this knowledge is useful for you.